Introduction

The Society adheres to the principles and guidelines of the Code of Governance for Charities and Institutions of a Public Character (Revised 2017) (“Code of Governance”), the Charities Act, and regulations as governed by the Charity Council. For the year in review, we continued our firm commitment to the governance and sustainability of the Society’s mission

 

Governance: The Council & Management

The Society is governed by a Council of 12 elected members and up to 4 co-opted members, all of whom are volunteers with no business relations with SCS. They are appointed, at the Annual General Meeting (AGM), on the strength of their knowledge, skills, expertise, experience and ability to contribute to the development of the Society. Immediately after the AGM, the new Council will elect among themselves the office-bearers for a one-year period. They hold office as Council members for a term of two years. They are nominated by the SCS Nomination Committee in a formal and transparent process, on the strength of their personal and professional caliber to contribute to the strategic oversight of the Society. The Council and Management of SCS firmly believe that a genuine commitment to good corporate governance is essential to the sustainability of the Society’s mission to support the cancer community, and are collectively responsible in ensuring compliance with the Code of Governance and all relevant laws and regulations.

 

Council Roles and Composition

The Council members roles:

  • Determine the mission and steer organisation towards it
  • Guide and ensure effective strategic organisational planning
  • Determine, monitor and strengthen the organisation’s programmes and services
  • Ensure adequate financial and human resources (Resource Mobilisation)


There are Committees that support the Council in overseeing key areas of accountability, comprising Governance, Advisory & Resource, Administrative & Events, Campaigns and Support Groups. All Committees have Terms of Reference that are approved by the Council. Council members also sit in the Committees in providing the oversight. Members of the Committees are carefully selected to ensure diverse expertise, equitable responsibilities, and expert contributions to decision-making in respective management areas. All Committees maintain records of all proceedings, and copies of resolutions passed by such committees, be it at meetings or by resolutions in writing, are provided to the Council.

 

The SCS Governance and Advisory & Resources Committees

A full list of the SCS Committees can be found here. Roles of the SCS Committees and Terms of Reference:

Audit Committee

The Audit Committee is established by the Council, with the objective of assisting the Council in fulfilling its oversight responsibility on the following areas:

  • Systems of internal controls including financial, operational and compliance control and management of financial risk;
  • Financial reporting process; and
  • Internal and external audit process.

The Audit Committee will make recommendations to the Council on the appointment, re-appointment or removal of the external auditors, and to consider the remuneration and terms of engagement of the external auditors. The Audit Committee will also perform any other oversight functions requested by the Council or undertake any special investigations.

The Audit Committee shall be responsible for the recruitment and termination of the Internal Auditor, including the appraisal of performance. In the performance of his/her duties, the Internal Auditor shall report directly to the Audit Committe Chairman and administratively to the Chief Executive Officer of the Society.

The Audit Committee meets at least twice annually. The roles and responsibilities of the Audit Committee shall be to:

Internal Control 

  • Review, monitor and recommend systems of internal control to identify and mitigate any financial risks associated with the Society;
  • Evaluate whether management is setting the appropriate control culture by communicating the importance of internal controls and management of financial risks and ensuring that all employees have an understanding of their roles and responsibilities
  • Review and monitor management’s implementation of the internal control recommendations made by internal and external auditors;
  • Ensure that a review of the effectiveness of the Society’s material internal controls, including financial, operational and compliance controls, interested party transactions and management of financial risk is conducted at least once annually;
  • Review with management, and the internal and external auditors, the results of investigation and follow-up actions when the AC becomes aware of any fraud, illegal acts, infringement of any laws or other similar issues;

Financial Reporting

  • Review significant accounting and reporting issues, including recent professional and regulatory pronouncements, and understand their impact on the financial statements;
  • Review the annual financial statements and determine whether they are complete and consistent with information known to the AC and also whether the financial statements reflect the appropriate accounting principles;
  • Review any legal issues which could significantly impact the financial statements;
  • Review audit findings, including any suggestions for improvements by the external auditors;
  • Recommend to the Council the adoption of the annual financial statements;

Internal and External Audit

  • Review the effectiveness and adequacy of the internal audit function, including the activities, adequacy of resources and the appropriate standing within the Society at least once annually;
  • Review the internal and external auditors’ proposed audit work scope and approach, and ensure no unjustified restrictions or limitations have been placed on the scope, and also that there is co-ordination between the internal and external auditors
  • Ensure significant findings and recommendations made by the internal and external auditors are received and discussed on a timely basis, and monitor and review management’s response to these findings and recommendations
  • Meet with the internal and external auditors, without the presence of management at least once annually
  • Review the performance of the external auditors, the results of the external audit and its cost effectiveness
  • Consider the independence of the external auditors, including reviewing the range of non-audit services provided, seeking to balance the maintenance of objectivity and value for money at least once annually
  • Monitor the internal auditor’s compliance with standards set by nationally or internationally recognized professional bodies
  • Make recommendations to the Council regarding the appointment and re-appointment of the external auditors (subject to the approval of the Comptroller of Income Tax), and consider the audit fee and any issues pertaining to the resignation and removal of the external auditors;

Other Duties

  • Have power to form sub-committees to look into specific areas within the responsibilities of the AC with the assistance of external consultants as the AC deems fit; and
  • Review any related party transactions to ensure that the best interest of the Society and its stakeholders are safeguarded.

Cancer Treatment Fund Committee

The Cancer Treatment Fund Committee is established by the Council, with the objective of assisting the Welfare Committee in providing insight pn the medical indication to support cancer treatment fund disbursed to cancer patients. The Cancer Treatment Fund Committee meets at least once annually.

  • The roles and responsibilities of the Cancer Treatment Fund Committee shall be to:
    Recommend guidelines and policies pertaining to medical indications for the funding of cancer treatment and cancer patients’ needs
  • Evaluate cancer treatment funding to ensure its relevance and service standards and recommend proposal or approaches to improve the treatment efficacy of Cancer Treatment Fund (CTF) funding. All treatments regiments to be assessed by the panel doctors of the CTF Sub-Committees Endorsement of a regimen by majority of the CTF would constitute a pass in medical indication
  • Recommend approval of treatment subsidies for cancer patients based on medical indications
  • To review approved drugs/treatments annually

Cancer Treatment Fund Sub-Committee (for blood cancer types)

The Cancer Treatment Fund Sub-Committee (for blood cancer types) is established by the Council, with the objective of providing expertise, guidance, review and approval of treatment subsidies for blood cancer types on the medical indications.

Community Health Committee (formerly known as Public Education Committee)

The Community Health Committee is established by the Council, with the objective of assisting the council in ensuring that Cancer Education and Prevention Programmes conducted by the Society achieve its mission of promoting public awareness on cancer, cancer prevention programmes and encourage early detection through regular screening. The SCS Community Health Committee meets at least twice annually.

The roles and responsibilities of the Community Health Committee shall be to:

  • Propose an overall strategic and long-term direction for the Community Health programmes of the Society
  • Endorse the annual work plan and key performance indicators of the Community Health Department of the Society
  • Endorse the annual operating budget for Community Health for approval of the Council, including monitoring and budgetary control
  • Ensure that adequate resources are allocated to the execution of the Community Health programmes, and the resources are effectively and efficiently managed and utilised; and
  • Nominate organising committee Chairman and members for each awareness campaign organised by the society to be approved by the Council

Community Partnership Committee

The Community Partnership Committee is established by the Council, with the objective of assisting the council in providing oversight of all donors’ engagement and communications programme, fundraising and volunteer programmes and activities and community and corporate outreach & engagement efforts of the Society, including fundraising activities organised solely by the Society or in collaboration with or through other third party organisations. The Community Partnership Committee meets at least twice annually.

The roles and responsibilities of the Community Health Committee shall be to:

  • Develop long-term strategic policies and priorities for fundraising for recommendation for Council
  • Develop long-term strategic policies for volunteer programme
  • Have oversight of the donors’ engagement & communications programme
  • Have oversight of the community and corporate outreach & engagement efforts
  • Provide policy guidance and oversight of all fundraising and volunteer programme initiatives
  • Establish annual and long-tern institutional financial targets and goals
  • Monitor and evaluate progress of fundraising and volunteer activities and programmes in meeting targets and goals
  • Ensure appropriate resources are mobilised to support fundraising activities and volunteer programmes, including monitoring of budgetary resources
  • Support solicitation of volunteers and staff in the identification, research, rating, cultivation, solicitation and stewardships of major prospects and donors and to provide guidance in the assignment of prospects to solicitors
  • Review and recommend to the Council and third-party fundraisers and jointly-organised programmes proposed by external organisations to raise funds for the Society
  • Ensure good governance practices and internal controls are in place to ensure financial integrity and transparency of all fundraising activities embarked upon by the Society or by any third party on behalf of the Society
  • Ensure proper accountability and stewardship of funds raised and
  • Advise on Best Practices’ in volunteer engagement and recognition, in order to maximise the potential contribution of volunteers in the achievement of the Society’s goals

Facilities and Relocation Committee

The Facilities and Relocation Committee is established by the Council, with the objective of assisting the council in fulfilling its oversight responsibility for the following:

1. Participations in the Reality Centre’s collective sales pertaining to SCS’s office premises therein and
2. Relocating the SCS’s operations

The Facilities and Relocation Committee meets at least twice annually.

The roles and responsibilities of the Facilities and Relocation Committee shall be to:

(a) Collective sales

(i) Recommend to the Council on position(s) SCS should take regarding to the proposed collective sales
(ii) Recommend to OCBC Trustee, trustee of the properties on SCS’s participation or position(s) regarding to the collective sales
(iii) Perform such roles and duties as may be directed by the Council in relation to the proposed collective sales

 

(b) Relocation

(i) Recommend to Council alternative premises to house the various SCS’s operations in one location
(ii) Oversee the allocation and use of available space
(iii) Oversee the need for renovation and assisted budget
(iv) Oversee the relocation process

 

Finance Committee

The Finance Committee is established by the Council, with the objective of assisting the Council in fulfilling its obligations and stewardship on all finance and finance-related matters of the Society as well as review and making recommendations on investment policies and decisions. The Finance Committee meets at least twice annually.

The roles and responsibilities of the Finance Committee shall be to:

(a) Review the monthly financial statements and financial performance of the Society prior to submission to the Council;
(b) Consider and recommend the annual budget (both operating and capital) for approval of the Council;
(c) Submit recommendations to the Council for recommendation to draw down on the reserves of the Society when necessary;
(d) Monitor and review any deviations from the annual budget;
(e) Review and formulate accounting polices (including financial approval limits), guidelines and procedures;
(f) Review and modify financial policies such as those relating to revenue, expenditures, investments, procurement and accounting; and
(g) Perform such other duties and responsibilities as delegated by the Council may determine from time to time.

Financial Assistance Scheme Task Force

The Financial Assistance Scheme Task Force is established by the Council, with the objective to review of SCS Financial Assistance schemes to ensure its relevance and effectiveness in the support for the cancer community, taking into consideration the backdrop of the ever-changing social structure and assistance provisions by the government and other related organisations. The Financial Assistance Scheme Task Force meets at least once annually.

The roles and responsibilities of the Financial Assistance Scheme Task Force shall be to:

(a) Review the whole SCS financial assistance schemes, approach, streamline the work process and develop a rational that runs consistent through all the financial schemes that we offer
(b) The review will ensure that the financial assistance schemes remain relevant to the current needs of cancer patients and their families that SCS serve, as well as to review internal processes to ensure that SCS is efficient in delivery of aid.
(c) All recommendations will be presented to the Welfare Committee

Human Resource Committee

The Human Resource Committee is established by the Council, with the objective of assisting the council in providing oversight on all human resource, administration and IT matters of the Society. The Human Resource Committee meets at least twice annually.

The roles and responsibilities of the Human Resource Committee shall be to:

(a) Draft and revise the development, review and authorization of HR policies and procedures for approval by Council
(b) Propose the terms and conditions of the CEO and other senior management staff of the Society in accordance of the Chart of Authority
(c) Establish a salary structure and review employees’’ annual salaries and their benefit packages
(d) Propose to the Council the performance bonuses and increment, including the compensation principles and objectives and competitive positioning
(e) Review job description and management’s processes for attracting, retaining, developing, motivating and tracking the performance of talented employees and employee contributors to the Society’s success, in order to ensure the healthy long-term sustainability of the Society
(f) Build and strengthen a valuable and compelling employee brand for the Society
(g) Develop employees through programmed that offer relevant and engaging training and long-range cancer planning
(h) Handle employees formal written grievance against the CEO or when an employee formally appeals a decision by the CEO to the Council
(i) Evaluate the performance appraisal of the HOD of the Human Resource Dept
(j) Recommend the annual manpower budget for approval by the Council and
(k) Perform other duties and responsibilities by the Council may determine from time to time

Investment Committee

The Investment Committee is established by the Finance Committee, with the objective of assisting the Finance Committee in fulfilling its obligations and stewardship on all investment and investment-related matters of the Society as well as review and to ensure that its reserves is protected and preserved and not eroded by long-term inflation. The Investment Committee meets at least twice annually.

The roles and responsibilities of the Investment Committee shall be to:

(a) Develop, periodically reviewing, and revising an Investment Policy.
(b) Monitor the performance of investment funds and investment managers in accordance with the Investment Policy.
(c) Retaining or replacing investment managers and/or investment funds for the portfolio.
(d) Reviewing the background of Investment Committee members to ensure no conflict of interest exists.
(e) Perform such other duties and responsibilities as delegated by the Finance Committee or the Council from time to time

IT Steering Committee

The IT Steering Committee is established by the Council, with the objective of assisting the council in providing guidance in all IT projects undertaken by the Society. The IT Steering Committee meets as and when required based on the requirements of the Society.

The roles and responsibilities of the IT Steering Committee shall be to:

(a) Provide guidance on IT related Projects undertaken by the Society
(b) Provide guidance on the Tender Process of IT Projects undertaken by the Society
(c) Review and provide recommendation and approval on the selected Vendor for IT
(d) Perform other functions as required under the Constitution and as the Council may determine from time to time

Nominations Committee

The Nominations Committee is established by the Council, with the objective of assisting the council in making recommendation to the Council regarding the composition of the SCS Council. Its guiding principle is to choose the test candidate to fill the vacancy in a formal and transparent process.

The roles and responsibilities of the Nominations Committee shall be to:

(a) The candidates to be elected to the Council
(b) The filing of any vacancies on the Council as they may arise
(c) The candidate to be elected to Offices
(d) The Council members to serve on the Audit Committee and
(e) Removal of a Council member during the member’s term of non- performance or other good cause

SCS Breast Cancer Awareness Month Committee

The Breast Cancer Awareness Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Breast Cancer Awareness Campaign Committee meets at least twice annually.

The roles and responsibilities of the Breast Cancer Awareness Campaign (BCAM) Committee shall be to:

  • Agree on the goals, objectives and desired outcome of the campaign
  • Provide strategic inputs on messaging
  • Advice and guide implementation to achieve outcomes
  • Provide content and the topics to be covered for the campaign
  • Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
  • Actively participate in meetings through attendance, discussion and review of minutes of BCAM Committee documents
  • Being available as media spokesperson(s) for the awareness campaign
  • Being available for interviews or where medical expert views are needed in relation to breast cancer and the awareness campaign
  • The BCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
  • The BCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department

SCS Cancer Care Kit Task Force

The Cancer Care Kit Review Committee is established by the Council, with the objective to review the Cancer Care Kit to ensure its relevance and effectiveness in the support for the cancer community, taking into consideration the backdrop of the ever-changing cancer landscape. The Cancer Care Kit Review Committee meets at least once annually.

The roles and responsibilities of the Cancer Care Kit Review Committee shall be to:

(a) Review the Cancer Care Kit for its contents and to ensure the relevancy of the information with the changing landscape of cancer treatment options and resources available
(b) All recommendations shall be presented to the Welfare Committee

SCS Cancer Rehabilitation Management Committee

The SCS Cancer Rehabilitation Management Committee is established by the Council, with the objective of assisting the council in overseeing clinical and professional matters pertaining standards, policies, processes involved in operationalizing the centre(s). The SCS Cancer Rehabilitation Management Committee meets at once per quarter term (ie a minimum of 4 meetings in the said term).

The roles and responsibilities of the SCS Cancer Rehabilitation Management Committee shall be to:

(a) To have oversight on clinical and professional matters pertaining standards, policies, processes involved in operationalizing the centre(s).
(b) To prioritize, guide and ensure successful implementation of the types of services / programmes to be offered.
(c) To set guidelines on types of patient cases to be accepted at Centre, patient outcomes to be monitored and attained over time.
(d) To recommend areas of improvement and changes where applicable. (e) To ensure quality service and follow-up by operations team is provided to clients, families and relevant parties.

SCS Cancer Research Panel

The SCS Cancer Research Panel is established by the Council, with the objective of ensuring that SCS Cancer Research Grant Call conducted by the Society achieves its mission of improving the quality of life, quality of care and quality of treatment for cancer patients. The SCS Cancer Research Panel meets at least twice annually.

The roles and responsibilities of the Cancer Research Panel (CRP) shall be to:

(a) Agree on the goals, objectives and desired outcome of the Cancer Research Grant Call
(b) Provide strategic inputs on the direction that SCS plans to take with regards to cancer research
(c) Finalize research scopes and selection criteria of the Cancer Research Grant Call
(d) Review, evaluate and select the finalist proposals for funding
(e) Provide guidance and approvals on ongoing projects under the SCS Cancer Research Grant
(f) Actively participate in meetings through attendance, discussion and review of minutes of CRP documents
(g) Being available for interviews or where expert views are needed in relation to cancer research events
(h) The CRP will provide subject matter expertise and advice on cancer research related matters and be the voice of SCS in addressing cancer research queries
(i) The CRP will assist to review on the cancer research contents developed by the Department of Research & Data Analytics

SCS Colorectal Cancer Awareness Month Committee

The Colorectal Cancer Awareness Month Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Colorectal Cancer Awareness Month Campaign Committee meets at least twice annually.

The roles and responsibilities of the Colorectal Cancer Awareness Month (CCAM) Campaign Committee shall be to:

(a) Agree on the goals, objectives and desired outcome of the campaign
(b) Provide strategic inputs on messaging
(c) Advice and guide implementation to achieve outcomes
(d) Provide content and the topics to be covered for the campaign
(e) Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
(f) Actively participate in meetings through attendance, discussion and review of minutes of CCAM Committee documents
(g) Being available as media spokesperson(s) for the awareness campaign
(h) Being available for interviews or where medical expert views are needed in relation to colorectal cancer and the awareness campaign
(i) The CCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
(j) The CCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department

SCS Gastric Cancer Awareness Month Committee

The Gastric Cancer Awareness Month Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Gastric Cancer Awareness Month (GCAM) Campaign Committee meets at least twice annually.

The roles and responsibilities of the Gastric Cancer Awareness Month Campaign Committee shall be to:

(a) Agree on the goals, objectives and desired outcome of the campaign
(b) Provide strategic inputs on messaging
(c) Advice and guide implementation to achieve outcomes
(d) Provide content and the topics to be covered for the campaign
(e) Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
(f) Actively participate in meetings through attendance, discussion and review of minutes of GCAM Committee documents
(g) Being available as media spokesperson(s) for the awareness campaign
(h) Being available for interviews or where medical expert views are needed in relation to colorectal cancer and the awareness campaign
(i) The GCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
(j) The GCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department.

SCS Help The Children and Youth Programmes - Tuition Advisory Committee

The Tuition Advisory Committee (TPAC) is established by the Council, with the objective of assisting the Welfare Committee in providing advice and resources on the structure and development of tuition programme under the SCS Help the Children and Youth Programme. The TPAC meets at least once annually.

The roles and responsibilities of the Tuition Advisory Committee shall be to:

(a) Recommend guidelines and policies pertaining to tuition programme for the tutors and students’ needs
(b) Evaluate tutors and tuition fees to endure its relevance and service standards and recommend proposals or approaches to improve the tuition programme funding
(c) Provide advice and resources on tuition programme development

SCS Lung Cancer Awareness Month Committee

The Lung Cancer Awareness Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Lung Cancer Awareness Campaign Committee meets at least twice annually.

The roles and responsibilities of the Lung Cancer Awareness Campaign (PCAM) Committee shall be to:

(a) Agree on the goals, objectives and desired outcome of the campaign
(b) Provide strategic inputs on messaging
(c) Advice and guide implementation to achieve outcomes
(d) Provide content and the topics to be covered for the campaign
(e) Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
(f) Actively participate in meetings through attendance, discussion and review of minutes of PCAM Committee documents
(g) Being available as media spokesperson(s) for the awareness campaign
(h) Being available for interviews or where medical expert views are needed in relation to Prostate cancer and the awareness campaign
(i) The PCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
(j) The PCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department

SCS Medical Professional and Audit Committee

The Medical Professional and Audit Committee is established by the Council, with the objective of assisting the council in ensuring to provide oversight in Hospice Patient Care (which will include medical, nursing, and allied health services), SCS Hospice Care and Psychosocial Services. The Medical Professional and Audit Committee meets at least four times annually.

The roles and responsibilities of the Medical Professional and Audit Committee shall be to:

(a) Advise SCS Council on all clinical and professional matters pertaining to SCS Hospice Care and Psychosocial Services
(b) Responsibility for quality assurance of the professional medical, nursing and allied health care provided to SCS Hospice patients
(c) Periodic review of SCS Hospice patients statistics, medical (drug and equipment) expenses and clinical audits, including statistical returns to MOH, if any
(d) Promote development of clinical practice standards and benchmarking
(e) Provide advisory of clinical manpower establishment and salaries as necessary, and provide feedback to HR Committee and SCS Council
(f) To advise and assist in recruitment of key clinical stall, if required
(g) To provide direction on the future development of SCS Hospice Care and Psychosocial services
(h) To advise on annual clinical training budgets, and on suitability on clinical training courses and conference for staff professional development for SCS Hospice Care and Psychosocial services
(i) To serve as the Ethics Review Committee to review research proposals, if any
(j) To serve as Medial Review Board to review complains relating to clinical matters/clinical practices involving SCS Hospice patients

SCS Prostate Cancer Awareness Month Committee

The Prostate Cancer Awareness Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Prostate Cancer Awareness Campaign Committee meets at least twice annually.

The roles and responsibilities of the Prostate Cancer Awareness Campaign (PCAM) Committee shall be to:

(a) Agree on the goals, objectives and desired outcome of the campaign
(b) Provide strategic inputs on messaging
(c) Advice and guide implementation to achieve outcomes
(d) Provide content and the topics to be covered for the campaign
(e) Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
(f) Actively participate in meetings through attendance, discussion and review of minutes of PCAM Committee documents
(g) Being available as media spokesperson(s) for the awareness campaign
(h) Being available for interviews or where medical expert views are needed in relation to Prostate cancer and the awareness campaign
(i) The PCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
(j) The PCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department

SCS Prostate Cancer Survivorship Programmes Panel

The SCS Prostate Cancer Survivorship Programmes Advisory Panel is established by the Council, with the objective of assisting the Council with providing specialist experience, knowledge, guidance, contacts and acts as a resource provider in support of SCS’ Prostate Cancer Awareness and Prostate Cancer Survivorship Programmes. The SCS Prostate Cancer Survivorship Programmes Advisory Panel meets at least twice annually.

The roles and responsibilities of the SCS Prostate Cancer Survivorship (PCA) Programmes Advisory Panel shall be to:

(a) Provide insights and resources in the implementation and monitoring of the SCS PCa Survivorship and Awareness Programmes:

• SCS Prostate Cancer Education materials
• SCS Prostate Cancer Walnut Warrior Support Group
• SCS Man Plan Exercise Programme • SCS Prostate Cancer Specialist Nursing Programme
• SCS Prostate Cancer Nurse Exchange Programme (training)
• SCS Patient Ambassador Programme (training and resource)

(b) Provide relevant information, feedback and managing the performance of the above programmes

(c) To collaborate with healthcare professionals to increase awareness among the general public, policy ,makers and those impacted with prostate cancer through forums, conferences, research and educations materials

SCS Women’s Gynaecological Cancer Awareness Month Committee

The Women’s Gynaecological Cancer Awareness Campaign Committee is established by the Council, with the objective of assisting the Community Health Committee to ensure that Community Health Programmes conducted by the Society achieve its mission of promoting public awareness on cancer and encourage early detection and prevention through regular screening. The Women’s Gynaecological Cancer Awareness Campaign Committee meets at least twice annually.

The roles and responsibilities of the Women’s Gynaecological Cancer Awareness Campaign (WGCAM) Committee shall be to:

(a) Agree on the goals, objectives and desired outcome of the campaign
(b) Provide strategic inputs on messaging
(c) Advice and guide implementation to achieve outcomes
(d) Provide content and the topics to be covered for the campaign
(e) Ensure activities are aligned with the campaign objectives & support the activities in achieving its outcomes e.g. speaking or providing speakers for talks/forums
(f) Actively participate in meetings through attendance, discussion and review of minutes of WGCAM Committee documents
(g) Being available as media spokesperson(s) for the awareness campaign
(h) Being available for interviews or where medical expert views are needed in relation to Women’s Gynaecological cancer and the awareness campaign
(i) The WGCAM Committee will provide subject matter expertise and advice on cancer related matters and be the voice of SCS in addressing public and media queries
(j) The WGCAM Committee will assist to provide medical/clinical interpretation to the health contents developed by SCS Community Health Department

Welfare Committee

The Welfare Committee is established by the Council, with the objective of assisting the council in providing oversight in the disbursement of financial schemes support services and programmes for cancer patients. The Welfare Committee meets at least twice annually.

The roles and responsibilities of the Welfare Committee shall be to:

(a) Evaluate the financial assistance schemes to ensure its relevance and service standards, and recommend proposals or approaches to improve the effectives of welfare aid funding
(b) Establish financial criteria and means testing for funding
(c) Oversee the review and approval process, and management and administration of the welfare fund, including reviewing and putting in place financial approval limits, proper supporting documentation for each case files, internal control measures, other operational controls for good corporate governance and risk management
(d) Propose an annual budget and work plan for each new financial year for the following: 1. Cancer Treatment Fund 2. Welfare Aid 3. Cancer Care Fund 4. Other Financial Schemes 5. Cancer support Services
(e) Provide directions and policies on patient care and rehabilitative services for the support groups approved by the Society
(f) Establish support group database to keep track and manage members of support groups
(g) Evaluate the support groups’ programmes to ensure the relevance, and recommend proposals or approaches to improve on the support services for the patient/ survivors and their caregivers and
(h) Establish guidelines and policies for support group of the Society

 

The Organisation Leadership

The Chief Executive Officer is accountable to the Council for the conduct, coordination and quality of all of the Society’s programmes and services. He is assisted by his Senior Management Team.

 

Whistle Blowing

A Whistle Blowing Policy is in place to drive governance and a systemic flow of information across the organisation. The Management nurtures a strong culture of integrity by ensuring there are accessible feedback channels for all employees and members of the public to the Audit Committee.

Concerns may be raised with or information provided to This email address is being protected from spambots. You need JavaScript enabled to view it. or: 

Private & Confidential
For the Attention of Audit Committee Chairman
Singapore Cancer Society
15 Enggor Street
Realty Centre #04-01
Singapore 079716

All cases reported will be objectively investigated and appropriate follow-up action will be taken accordingly. Depending on the nature of the concern raised or information provided, the investigation will be conducted, involving one or more of the following individuals or entities:

• The Audit Committee
• The External Auditor, and/or
• The Police or Commercial Affairs Department

When the investigation is completed, the investigating officer(s) will report the findings to the Audit Committee for its necessary action.

 

Conflict of Interest Policy 

Members of the Council and Employees are required in their respective capacities to act at all times in the best interest of the society. All Council members and employees of SCS are required to read and understand the conflict of interest policy in place and make full disclosure of any interests, relationships, and holdings that could potentially result in a conflict of interest. All Council members are required to declare conflict of interest to the Society at the start of the term, annually, or as soon as such conflict or the possibility of such conflict arises. All employees are required to declare conflict of interest at the point of hire and annually. When a conflict of interest situation arises, the member/ employee shall abstain from participating in the discussion, decision-making and voting on the matter.

 

Reserves Management

The Singapore Cancer Society has a reserves policy of at least two times its annual operating budget to meet its operational requirements. Operating reserves exclude all building/project funds, endowment, and sinking funds. The reserve ratio as at 31 December 2018 is 2.60. Reserves are invested in Singapore dollars fixed deposits and bonds, with banks. Investments are reviewed and approved by the Council.

 

Fundraising Practices

Singapore Cancer Society is committed to ensure that our fundraising practice is ethical and conducted in the most honest and transparent manner at all times following the Fundraising Guidelines recommended by the Charity Council. We promote high level of accountability for the funds raised to be used on the specific programmes and services as communicated to donors. Different communication platforms and channels are set up for donors to provide feedback to our Society. We also uphold the highest standard to protect donors’ information and confidentiality through stringent processes and compliance to the Personal Data Protection Act of Singapore.

 

Loans/Donations

Society as a charitable organization is not in the business of extending loans or giving donations. We will not provide loan or donation to any persons, unless on exceptional grounds approved by SCS Council.

 

Audit and Legal

Internal Auditor, Baker Tilly TFW, works closely with the Audit Committee and the Management to systematically assess the internal controls of the Society. Reviews are conducted regularly based on agreed upon scope. Processes are reviewed on rotational basis across the years. SCS statutory auditors are RSM Chio Lim LLP, and legal support is provided by RHTLaw Taylor Wessing LLP.

 

Disclosure and Transparency

The Council Members adhere to regular evaluation of its performance and effectiveness, and ensures compliance with requirements in the Code of Governance. The Society makes available to its stakeholders an annual report that includes information on its corporate governance, programmes, activities, services, audited financial statements, Council members and Management. The annual report is also published online via the Society’s website.

For the financial year, Council Members did not receive any remuneration in their capacity as members of the Council. The remuneration of the three highest paid employees is disclosed in the bands of $100,000 as follows. 

  Remuneration bands     2018     2017  
  $200,000 to $299,999   2 2
  $100,000 to $199,999 1 1

 

 

Public Image

The Society publishes information relating to its programmes, events and activities through various platforms that include its website, social media, newsletters, marketing brochures and other collaterals. A summary of the media coverage on the Society is incorporated into the monthly report that is submitted to the Management/Council.

 

Enterprise Risk Management

As part of risk management process, the Society reviews and updates the risk register annually. Process owners review their processes, assess the adequacy of controls and put in place mitigating controls where applicable. Key risks will be discussed in Management meetings as part of awareness and updates are provided to the Council.

Based on the internal controls established, work performed by external and internal auditors, and risk management reviews performed by the management, the Council, as supported by the Audit Committee, is of the view that the Society’s internal controls were adequate and effective to address financial, operational, compliance and information technology risks, which the Society considers relevant and material to its operations. The Council notes that the system of internal controls and risk management provides reasonable, but not absolute, assurance that the Society will not be adversely affected by any event that could reasonably foreseen as it works to achieve its organisation objectives. In this regard, the Council also notes that no system of internal controls and risk management can provide absolute assurance against the occurrence of material errors, poor judgment in decision making, human error, losses, fraud or other irregularities.

 

Personal Data Protection Act

The PDPA establishes a data protection law that comprises various rules governing the collection, use, disclosure and care of personal data. SCS recognizes the rights of individuals to protect their personal data, including rights of access and correction. SCS has implemented policies and processes were reviewed to ensure compliance and data integrity is not compromised. All employees are required to undergo PDPA training and additional security arrangements have been adopted to prevent unauthorised access, collection, use, disclosure, copying, modification or disposal of the personal data.

 

Impact Framework

The impact framework was developed in 2016 and introduced in 2017 as a means for SCS to be a more “outcomes focused organisation”. This is to measure the difference SCS make to the cancer community at large across four indicators (main goals of SCS) namely – reduce cancer incidence, increase survivor rate, improve quality of life, and greater community action. Each initiative, programme and service SCS embarks on needs to be aligned to the four main strategic thrusts.

In the midst of the evolving healthcare landscape, SCS had its 5 years strategic planning session in Q2 of 2018 with leaders of the organisation to identify gaps in the sector and to determine key focus areas and directions SCS should undertake to remain relevant and to continue providing effective programmes for the cancer community and those impacted by cancer. With the impact framework in mind, strategic actions developed to support SCS strategic directions are dissected into departmental work plans and cascaded into individual KPIs for alignment.

The impact framework was also implemented in 2017 to become a more “outcomes focused organisation”, measuring what difference we are making in people’s lives, such as helping patients to have improved quality of life, reduce the incidence of cancer by leading healthier lifestyles, and achieve better survivor rates through early screening and better access to treatment. It focuses on the point of view of beneficiaries, and how the Society’s contribution has made an impact.

 

Remuneration of Council Members

There is no claim by the Council members for services provided to the Society, either by reimbursing them or by providing them with an allowance or by direct payment to a third party.

 

Council Meeting Attendance Record

Meetings are held on a monthly basis to review the results and performance of the Society and its plans and programmes. To facilitate meaningful participation, all Council meetings are planned and scheduled well in advance, and materials are circulated to members of the Council one week prior to meeting dates.

For the Period 1 April 2018 To 31 March 2019:

 NAMES   ATTENDANCE AT COUNCIL MEETINGS  
 Mr Wee Leong How 11 out of 12 meetings
 Dr Ravindran Kanesvaran   10 out of 12 meetings
 Mr Ang I-Ming 9 out of 12 meetings
 Ms Lim Pek Suat 6 out of 12 meetings
 Mr Choo Swee Cher 8 out of 12 meetings
 Mr Yeo Cheun Eng 11 out of 12 meetings
 Dr Ang Peng Tiam 9 out of 12 meetings
 Ms Ku Xian Hong 12 out of 12 meetings
 Mr Pek Tiong Boon 10 out of 12 meetings
 Dr Lim Siew Eng 9 out of 12 meetings
 Dr Yeo Wee Lee 6 out of 12 meetings
 Ms Koh-Minjoot Hui Hwa 8 out of 12 meetings
 A/Prof Henry Ho 7 out of 12 meetings
 Mr Lee Meng Tat 9 out of 12 meetings
 Mr Wong Yu Han 10 out of 12 meetings

 

 

Committee Meetings Attendance Record

Attendance for key committees for the term 2018-2019:

Council members are highlighted in bold; along with key appointments where applicable.

 

GOVERNANCE COMMITTEES

Audit:

 Name  Attendance  
 Mr Pek Tiong Boon (Chairperson)   4 out of 4 meetings 
 Mr Gerald Minjoot  4 out of 4 meetings 
 Ms Ku Xian Hong  3 out of 4 meetings 

 

Finance:

 Name  Attendance  
 Mr Choo Swee Cher (Chairperson)   2 out of 2 meetings 
 Mr Yeo Chuen Eng    2 out of 2 meetings 

 

Investment:

 Name  Attendance  
 Mr Yeo Chuen Eng (Chairperson)  6 out of 6 meetings 
 Mr Choo Eng Chuan  4 out of 6 meetings 
 Ms Kerry Leow  5 out of 6 meetings 

 

Human Resource:

 Name  Attendance  
 Mr Wee Leong How (Chairperson)   2 out of 2 meetings 
 Mr Wong Yu Han  2 out of 2 meetings 
 Ms Evangeline Chuan  1 out of 2 meetings 
 Mr Adrian Choo  1 out of 2 meetings 

 

Nominations:

 Name  Attendance  
 Mr Wee Leong How (Chairperson)   1 out of 1 meeting 
 Dr Ravindran Kanesvaran    1 out of 1 meeting 
 Mr Choo Eng Chuan  1 out of 1 meeting 
 Mr Albert Ching  1 out of 1 meeting 


 

ADVISORY & RESOURCE COMMITTEES

Medical Professional and Audit:

 Name  Attendance  
 Dr Ravindran Kanesvaran (Chairperson)   3 out of 3 meetings 
 Mr Yeo Cheun Eng  2 out of 3 meetings 
 Ms Ku Xian Hong  2 out of 3 meetings 
 Ms Ng Tzer Wee  3 out of 3 meetings 
 Dr Khemlani Mansha Hari  3 out of 3 meetings 
 Dr Noreen Chan  2 out of 3 meetings 
 Dr Miriam Teo  2 out of 3 meetings 

 

Community Health:

 Name  Attendance  
 Dr Lim Siew Eng (Chairperson)   0 out of 1 meetings 
 Dr Yeo Wee Lee  0 out of 1 meetings 
 Dr Chee Cheng Ean  0 out of 1 meetings 
 A/Prof Timothy Lee  1 out of 1 meetings 
 Dr Henry Ho  0 out of 1 meetings 
 Dr Tan Chuan Chien  1 out of 1 meetings 
 Dr See Kay Choong  1 out of 1 meetings 

 

Welfare:

 Name  Attendance  
 Mr Wee Leong How (Chairperson)   2 out of 2 meetings 
 Mr Pek Tiong Boon  2 out of 2 meetings 
 Mrs Lee Lay Beng  2 out of 2 meetings 
 Mr Kenny Rebeira  2 out of 2 meetings 
 Dr Wong Loong Mun  1 out of 2 meetings 

 

SCS Cancer Rehabilitation Management:

 Name  Attendance  
 Dr Ng Yee Sien (Chairperson)   3 out of 3 meetings 
 Dr Norhisham  0 out of 3 meetings 
 Dr Ravindran Kanesvaran  0 out of 3 meetings 
 Assoc Prof Koo Wen Hsin  0 out of 3 meetings 
 Dr Lalit Krishna  0 out of 3 meetings 
 Dr Loh Yong Joo  1 out of 3 meetings 
 Dr Effie Chew  2 out of 3 meetings 
 Ms Nancy Ang  3 out of 3 meetings 
 Ms Hozaidah Binte Hosain  2 out of 3 meetings

 

 

Community Partnership:

 Name  Attendance  
 Dr Ang Peng Tiam (Chairperson)   2 out of 2 meetings 
 Mr Ang I-Ming  2 out of 2 meetings 
 Mr Choo Swee Cher  2 out of 2 meetings 
 Ms Koh-Minjoot Hui Hwa  2 out of 2 meetings 

 

Cancer Treatment Fund:

 Name  Attendance  
 No meetings held during this period  NA

 

Cancer Treatment Fund Sub-Committee (For blood cancer types):

 Name  Attendance  
 Dr Yeo Wee Lee (Chairperson)   1 out of 1 meetings
 Dr Chandramouli Nagajaran  1 out of 1 meetings
 Dr Daryl Tan  1 out of 1 meetings
 Prof Chng Wee Joo  1 out of 1 meetings

 

Facilities & Relocation:

 Name  Attendance  
 No meetings held during this period  NA

 

Cancer Research Panel:

 Name  Attendance  
 Dr Lim Siew Eng (Chairperson)   2 out of 2 meetings 
 Mr Choo Swee Cher  1 out of 2 meetings 
 Dr Tan Min Han  2 out of 2 meetings 
 Dr Andrea Wong  2 out of 2 meetings 
 A/Prof Wong Mee Lilan*  1 out of 2 meetings 
 Dr Gilbert Fan  0 out of 2 meetings 

 * A/Prof Wong Mee Lian stepped down from CRP in Feb 2019.

 

IT:

 Name  Attendance  
 Ms Ku Xian Hong (Chairperson)   2 out of 2 meetings 
 Mr Ang I-Ming  1 out of 2 meetings 
 Mr Wong Yu Han  0 out of 2 meetings 
 Mr Gerald Minjoot  1 out of 2 meetings 
 Mr Log Ching Soo  1 out of 2 meetings